CounselPRO Schools

NZ and Australian School versions available

CounselPRO Schools is an information management tool for all school counselling professionals. It is an easy to use, affordable program for recording consultations, managing student information and printing a variety of relevant board and ERO reports.


Some of the NZ and Australian Schools currently using CounselPRO :    AO Tawhiti Unlimited, Aotea College, Auckland Girls Grammar School, Avonside Girls’ HS, Awatapu College, Bayfield High School, Birkenhead College, Bishop Viard College, Botany Downs Secondary School, Brigidine College (AUS), Campion College,  Carmel College, Christchurch Girls HS, Coastal Taranaki, Columba College, Covenant Christian School (AUS), Darfield High School, Edgecumbe College, Edgewater College, Ellesmere College, Feilding HS, Fiordland College, Francis Douglas Memorial College, Fraser HS,  Glendowie College, Golden Bay HS, Green Bay HS, Hamilton Boys HS, Hastings Girls’ HS, Hillmorton HS, Howick College, Hutt Valley HS, Inglewood HS, James Cook HS, John Paul II HS, Kaiapoi HS, Kaikoura HS, Karanaga Mai Young Parents College, Kavanagh College,  Kings College, Kuranui College,  Logan Park HS,  Long Bay College, Macleans College, Mairehau HS, Makoura College, Marist College Ashgrove (AUS), Middleton Grange HS, Motueka HS,  Mountainview HS, Naenae College, New Plymouth Girls HS, One Tree Hill College, Onehunga HS,  Orewa College, Otago Girls HS, Otahuhu College, Palmerston North Girls HS, Papanui HS, Pukekohe HS, Queen Elizabeth College, Queens HS, Rangiatea School, Rangitikei College, Rangitoto College, Rathkeale College, Rongotai College,  Rosehill College, Rotorua Girls HS, Sacred Heart Girls H S,  Spotswood College, St Dominics College, St Bernards College, St Francis Xavier College (AUS),  St Mary’s College Wellington, St Marys College – Ponsonby,  St Matthews Collegiate, St Pauls Collegiate, St Peters College, TAIERI COLLEGE, Tamaki College, Tarawera HS, Tawa College, Te Kura Kaupapa Maori O te Whanau Tahi, Te Pa O Rakaihautu, Te Roopu O Wai Ora, Trident HS, Upper Hutt College, Villanova College (AUS), Wairarapa College, Waiuku College, Western Springs College, Whakatane HS.


Summary of Features

  • Designed to streamline the entry of Consultation Notes and provide meaningful reports (for Counselling staff, Board, ERO visits etc)
  • One-time setup of consultation types, classifications, Term Names, Year Levels, Houses or Whanau, Other Issues, ethnicity etc.
  • Drop-down boxes allow fast selection during Consultation entry.
  • Multiple saving of notes for later retrieval, Addition of other Issues to notes.
  • Reports include Numbers per term and per year, Consultations by Classification, Consultations by Ethnicity, Consultations by Year Level, by Consultation Type etc – Adjustable to whatever you have named the fields.
  • All reports record Male/Female, monthly and yearly numbers
  • Previous Years reports can easily be re-printed.
  • Multiple Counsellor use.
  • Reports and Charts show information for any chosen year based on the criteria you choose.  You can even generate a bar chart that compares the last 3 years.
  • All reports are automatically generated in csv format, for loading into a Spreadsheet. You can then produce whatever charts you want of your data.
  • Heaps of other features eg import Student details from Kamar, (and MUSAC),  Email and text directly from program, record Support persons etc etc
  • Program regularly updated based on user feedback.
  • Access Outlook, Google Calendar or Microsoft Account directly from the program for Appointment Diaries etc




Price  per School : Single User PC Version : NZ$295+GST (A$275 incl GST) Unlimited help and support for first year, then a support and update fee of $150+GST per year (+$25 for additional users to a max of $225+GST) requested for continued support and updates when required.

Single User MAC Version : NZ$395+GST      (Please note : for 2 user version add $100+GST,  for 5 user version add $200+GST)

Demo Download (Windows version)

(Updated May 2018)

Click here for download instructions……..

Download the demo and test-drive it today!  (Features better security, an updated look and all the features you’d expect, with a few added enhancements)

Windows Demo setup file CounselPRO Schools demo download


CounselPRO Schools Demo Download (MAC version)

(Updated Sep 6th 2017)

Click here for download instructions……..

Download the MAC trial version by clicking on the button below (it’s a zipped pkg file) and test-drive it today!

Note : The pkg (flat distribution file) installation has been designed for mac version 10.7 and above.

MAC Demo zipped install File CounselPRO for Schools MAC version demo


Would you like some more information?

Drop us an email today, and we'll get back to you as soon as possible! Email:

or Phone NZ +64 3 4672888 (office) or +64 27 4861444 (mobile)

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Client Recommendations

  • Villanova College – Queensland

    When starting a new way of record keeping (especially in Counselling where records are just so important) there is always a certain amount of trepidation – made more so by my having to convince my colleague that this program was the way to go………

    This trepidation was greatly lessened by the response and support we received from Donald along the way. At times I felt quite sorry for him as within the first few months we had laptop upgrades (which meant re-install of the program and its settings), network issues with Drive allocation, and the usual teething troubles that plague any new system with inexperienced operators. Donald was a great support all along the way, often going above and beyond to get us back in business – and it wasn’t just a case of ‘Do this , now do that.’ Donald got on the system remotely and sorted the issues out, usually with same day service.

    As for the program itself, it does what we want it to and when we had a few ideas of how to improve it and adapt it to our situation Donald was only too happy to incorporate them into it and update the program. My colleague and I operate in a college of 1250 students with an age range of 10-18years and this new system has enabled us to streamline our process, collect useful data that allows us to better target the prevention programs we run, and drag ourselves into the 21st century!   Adrian Hellwig, College Counsellor

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