CounselPRO Schools

NZ and Australian School versions available

CounselPRO Schools is an information management tool for all school counselling professionals. It is an easy to use, affordable program for recording consultations, managing student information and printing a variety of relevant board and ERO reports.

Schools in NZ and OZ using :

AO Tawhiti Unlimited, Auckland Girls Grammar School, Awatapu College, Baradene College, Bayfield High School, Bethlehem College, Cambridge HS, Cambridge Lifeskills, Catholic Cathedral College, CHATBUS, Christchurch Girls HS, Cobham Intermediate,  Covenant Christian School (AUS), Craighead Diocesan, Darfield High School, Edgewater College,  Feilding HS, Fiordland College, Francis Douglas Memorial College, Fraser HS,  Glendowie College, Golden Bay HS, Green Bay HS, Hagley College, Hamilton Boys’ HS, Hamilton Girls’ HS, Hastings Girls’ HS, Havelock North HS, Henderson HS, Howick College,   Inglewood HS, Iona College (Aus),  James Cook HS, Kaiapoi HS, Kaikoura HS, Kaipara College, Karamu HS,  Karanaga Mai Young Parents College,  Katikati HS, Kavanagh College, Kings College, Kingsway School, Kristin School, Lytton HS, Mahurangi College,  Mairehau HS, Manawatu College, Marist College – AKL,  Middleton Grange HS, Motueka HS, Mountainview HS, Naenae College, Napier Girls’ HS, Nelson College for Girls, New Plymouth Boys’ HS, New Plymouth Girls’ HS, Nga Tawa Diocesan School, One Tree Hill College, Opotoki College, Opunake HS, Orewa College, Ormiston Junior College, Otahuhu College, Palmerston North Girls HS, Pukekohe HS, Queen Margaret College, Queens HS, Rangiatea School, Rangitoto College, Raphael House, Rongotai College,  Rosehill College, Rotorua Girls HS, Rotorua Lakes HS, Rutherford Junior HS, Sacred Heart Girls HS, Sancta Maria College, South Wellington Int, Southern Cross Campus, St Bernards College,  St Catherine’s College, St Kentigern College, St Mary’s College Wellington, St Marys College – Ponsonby,  ;St Matthews Collegiate, St Peters College, Stratford HS,  Taieri College, Tamaki College, Tamatea HS,  Tauranga Girls HS, Tawa College, Te Kura Kaupapa Maori O te Whanau Tahi, Timaru Girls HS, Trident HS, Upper Hutt College, Villanova College (AUS), Waimea College, Wairoa College, Western Springs College, Westlake Boys HS, Westlake Girls HS, Westland HS, Whakatane HS, Whanganui HS, Whangaroa College.

Summary of Features

  • Used by Counsellors in over 100 Schools in NZ and Australia.
  • Designed to streamline the entry of Consultation Notes and provide meaningful reports (for Counselling staff, Board, ERO visits etc)
  • One-time setup of consultation types, classifications, Term Names, Year Levels, Houses or Whanau, Other Issues, ethnicity etc.
  • Drop-down boxes allow fast selection during Consultation entry.
  • Multiple saving of notes for later retrieval, Addition of other Issues to notes.
  • Reports include Numbers per term and per year, Consultations by Classification, Consultations by Ethnicity, Consultations by Year Level, by Consultation Type etc etc – Adjustable to whatever you have named the fields.
  • All reports record Male/Female, monthly and yearly numbers
  • Previous Years reports can easily be re-printed.
  • Multiple Counsellor use.
  • Reports and Charts show information for any chosen year and for any dates within the year,based on the criteria you choose.  You can even generate a bar chart that compares the last 3 years.
  • All reports are automatically generated in csv format, for loading into a Spreadsheet. You can then produce whatever charts you want of your data.
  • Heaps of other features eg import Student details from Kamar, (and MUSAC),  Email and text directly from program, record Support persons etc etc
  • Program regularly updated based on user feedback.
  • Access Outlook, Google Calendar or Microsoft Account directly from the program for Appointment Diaries. Even set up your own web link to a website of your choice.
CounselPRO Main Menu
Student Screen
Add Session data


CounselPRO Subscription Pricing  :

 Single User versionFive User versionTen User Version
First Year (min 12 months)$35+GST per Month, or $375+GST per year in advance$45+GST per Month, or $475+GST per year in advance$55+GST per Month, or $575+GST per year in advance
Second Year$30+GST per Month, or $325+GST per year in advance$40+GST per Month, or $425+GST per year in advance$50+GST per Month, or $500+GST per year in advance
Third and Subsequent years$30+GST per Month, or $300+GST per year in advance$35+GST per Month, or $350+GST per year in advance$45+GST per Month, or $450+GST per year in advance

Pricing includes any support required for the use of CounselPRO including, but not limited to : setting up of the software, re-installation on a new computer, and any help required in the use of CounselPRO.  The pricing also includes any updates and installation required during the subscription term.

Non payment of the Subscription fee (if more than 2 months late) will result in the Subscription fee reverting to the New Program subscription fee as above.

An Invoice will be sent in February of each year for the year from 1st January to 31st December following, unless it is requested in writing (or by email) that you wish to cancel the subscription to CounselPRO.

If cancelled your CounselPRO program will still be available to view and print off data.  For any support required during the cancelled Subscription period the charge will be a minimum of $125+GST and new program pricing will apply for a resumption of the Subscription service.

Note : Subscription – was previously called the Support and update agreement,  detailing the terms of use for CounselPRO.  Pricing is subject to change but reasonable notice (at least 3 months) will be given of any changes. 

For Full terms of use see https://www.microsalenz.com/counselpro-terms-of-use/

Demo Download (Windows version)

(Updated Aug 2021)

Click here for download instructions……..

Download the demo and test-drive it today!  (Features better security, an updated look and all the features you’d expect, with a few added enhancements)

Windows Demo setup file

Download “CounselPRO Schools demo download (Windows)” Setupschdemo.exe – Downloaded 1378 times – 36 MB

CounselPRO Schools Demo Download (MAC version)

(Updated June 2021)

Click here for download instructions……..

Download the MAC trial version by clicking on the button below (it’s a zipped pkg file) and test-drive it today!

Note : The pkg (flat distribution file) installation has been designed for mac version 10.7 and above.

MAC Demo zipped install File

Download “CounselPRO for Schools MAC version demo” CounselPROschools.pkg.zip – Downloaded 498 times – 74 MB

Client Recommendations

  • Villanova College – Queensland

    When starting a new way of record keeping (especially in Counselling where records are just so important) there is always a certain amount of trepidation – made more so by my having to convince my colleague that this program was the way to go………

    This trepidation was greatly lessened by the response and support we received from Donald along the way. At times I felt quite sorry for him as within the first few months we had laptop upgrades (which meant re-install of the program and its settings), network issues with Drive allocation, and the usual teething troubles that plague any new system with inexperienced operators. Donald was a great support all along the way, often going above and beyond to get us back in business – and it wasn’t just a case of ‘Do this , now do that.’ Donald got on the system remotely and sorted the issues out, usually with same day service.

    As for the program itself, it does what we want it to and when we had a few ideas of how to improve it and adapt it to our situation Donald was only too happy to incorporate them into it and update the program. My colleague and I operate in a college of 1250 students with an age range of 10-18years and this new system has enabled us to streamline our process, collect useful data that allows us to better target the prevention programs we run, and drag ourselves into the 21st century!   Adrian Hellwig, College Counsellor

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