CounselPRO Schools

NZ and Australian School versions available

CounselPRO Schools is an information management tool for all school counselling professionals. It is an easy to use, affordable program for recording consultations, managing student information and printing a variety of relevant board and ERO reports.


Schools in NZ and OZ using :

AO Tawhiti Unlimited,  Auckland Girls Grammar School,  Awatapu College, Baradene College, Bayfield High School, Bethlehem College, Bishop Viard College, Cambridge High School, Cambridge Lifeskills, Catholic Cathedral College, Christchurch Girls HS,  Cobham Intermediate,  Covenant Christian School (AUS), Darfield High School, Edgecumbe College, Edgewater College,  Feilding HS,  Francis Douglas Memorial College, Fraser HS,  Glendowie College, Golden Bay HS, Green Bay HS, Hagley College,  Hamilton Boys’ HS, Hamilton Girls’ HS, Hastings Girls’ HS, Hawera HS,  Iona College (Aus), Inglewood HS,  Kaiapoi HS, Kaikoura HS, Kaipara College, Karamu HS,  Karanaga Mai Young Parents College,  Kavanagh College, Kings College, Kingsway School, Kuranui College, Mahurangi College,  Mairehau HS, Makoura College, Matamata College,  Manukau Institute of Technology, Middleton Grange HS, Motueka HS, Mount Aspiring College, Mountainview HS, Naenae College, Napier Girls’ HS, New Plymouth Boys’ HS, New Plymouth Girls’ HS, Nga Tawa Diocesan School, One Tree Hill College, Opotoki College,  Orewa College, Otago Girls HS, Otahuhu College, Palmerston North Girls HS, Papanui HS, Pukekohe HS,  Queens HS, Rangiatea School,  Rangitoto College, Raphael House, Rathkeale College, Rolleston College, Rongotai College,  Rosehill College, Rotorua Girls HS, Rutherford Junior HS, Sacred Heart Girls H S, Saint Kentigern, Sancta Maria College, Spotswood College, St Bernards College,  St Catherine’s College, St Mary’s College Wellington, St Marys College – Ponsonby,  St Matthews Collegiate, St Pauls Collegiate, St Peters College, Stratford HS,  Taieri College, Tamaki College, Tamatea HS, Taradale HS, Tarawera HS, Tawa College, Te Kura Kaupapa Maori O te Whanau Tahi, Te Pa O Rakaihautu, Te Roopu O Wai Ora, Trident HS, Upper Hutt College, Villanova College (AUS),  Waiuku College, Westland HS, Western Springs College, Whakatane HS, Whanganui HS.


Summary of Features

  • Used by Counsellors in over 100 Schools in NZ and Australia.
  • Designed to streamline the entry of Consultation Notes and provide meaningful reports (for Counselling staff, Board, ERO visits etc)
  • One-time setup of consultation types, classifications, Term Names, Year Levels, Houses or Whanau, Other Issues, ethnicity etc.
  • Drop-down boxes allow fast selection during Consultation entry.
  • Multiple saving of notes for later retrieval, Addition of other Issues to notes.
  • Reports include Numbers per term and per year, Consultations by Classification, Consultations by Ethnicity, Consultations by Year Level, by Consultation Type etc etc – Adjustable to whatever you have named the fields.
  • All reports record Male/Female, monthly and yearly numbers
  • Previous Years reports can easily be re-printed.
  • Multiple Counsellor use.
  • Reports and Charts show information for any chosen year and for any dates within the year,based on the criteria you choose.  You can even generate a bar chart that compares the last 3 years.
  • All reports are automatically generated in csv format, for loading into a Spreadsheet. You can then produce whatever charts you want of your data.
  • Heaps of other features eg import Student details from Kamar, (and MUSAC),  Email and text directly from program, record Support persons etc etc
  • Program regularly updated based on user feedback.
  • Access Outlook, Google Calendar or Microsoft Account directly from the program for Appointment Diaries. Even set up your own web link to a website of your choice.











CounselPRO Pricing  :

  • First Year : Single User PC or MAC Version : NZ$35+GST per month. (or $375+GST per year in advance), $45+GST for up to 5 Users, (or $475+GST per year) ,   $55+GST per month for 10 user version (or $575+GST per year in advance).
  • Second Year : Single User PC or MAC Version : NZ$30+GST per month. (or $325+GST per year in advance), $40+GST for up to 5 Users, (or $425+GST per year) ,   $50+GST per month for 10 user version (or $525+GST per year in advance).
  • Third and subsequent years : Single User PC or MAC Version : NZ$30+GST per month. (or $300+GST per year in advance), $40+GST for up to 5 Users, (or $350+GST per year) ,   $50+GST per month for 10 user version (or $400+GST per year in advance).

 All Pricing includes any support required for the use of CounselPRO including but not limited to : setting up of the software, re-installation on a new computer, and any help required in the use of CounselPRO.  The pricing also includes any updates and installation required during the subscription term.

Non payment of the Subscription fee (if more than 2 months late) will result in the Subscription fee reverting to the New Program subscription fee as above.

We will continue to charge a fee in March of each year for the year from 1st April to 31st March following, unless it is requested in writing that you wish to cancel the subscription to CounselPRO.  Your CounselPRO program will still be available to view and print off data.  For any support required during the cancelled Subscription period the charge will be a minimum of $125+GST and new program pricing will apply for a resumption of the Subscription service.

Note : Subscription – was previously called the Support and update agreement,  detailing the terms of use for CounselPRO.  Pricing is subject to change but reasonable notice (at least 3 months) will be given of any changes. 

Australian Pricing : Program cost A$300 incl GST.  Unlimited help and support for first year, then a support and update fee (subscription) of A$300+GST per year for continued support and updates when required.

For full terms of use :  Click here…..

Demo Download (Windows version)

(Updated April 2020)

Click here for download instructions……..

Download the demo and test-drive it today!  (Features better security, an updated look and all the features you’d expect, with a few added enhancements)

Windows Demo setup file CounselPRO Schools demo download


CounselPRO Schools Demo Download (MAC version)

(Updated April 2020)

Click here for download instructions……..

Download the MAC trial version by clicking on the button below (it’s a zipped pkg file) and test-drive it today!

Note : The pkg (flat distribution file) installation has been designed for mac version 10.7 and above.

MAC Demo zipped install File CounselPRO for Schools MAC version demo


Would you like some more information?

Drop us an email today, and we'll get back to you as soon as possible! Email:

or Phone NZ +64 3 4672888 (office) or +64 27 4861444 (mobile)

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Client Recommendations

  • CounselPRO – Testimonial from Kings College

    CouselPro is an efficient system designed for retaining confidential client notes. I have used the program since 2011 and found it to be a reliable, logical program which is easy to use. Although the notes are accessed quickly, they are kept secure using a two-level password to access this information.

    CounselPro produces a range of reports which can be used to provide important data on counseling trends while still ensuring individual confidentiality. In terms of IT support, Donald provides quick and professional technical support to our team when it is required.

    Kind regards
    Karen Thompson
    Head of Counselling and Wellbeing Department
    King’s College

  • Read more testimonials »