CounselPRO Schools

NZ and Australian School versions available

CounselPRO Schools is an information management tool for all school counselling professionals. It is an easy to use, affordable program for recording consultations, managing student information and printing a variety of relevant board and ERO reports.

Schools in NZ and OZ using :

AO Tawhiti Unlimited, Auckland Girls Grammar School, Awatapu College, Baradene College, Bayfield High School, Bethlehem College, Cambridge HS, Cambridge Lifeskills, Catholic Cathedral College, CHATBUS, Christchurch Girls HS, Christchurch Rudolf Steiner School, Cobham Intermediate,  Covenant Christian School (AUS), Craighead Diocesan, Darfield High School, Edgewater College,  Feilding HS, Fiordland College, Francis Douglas Memorial College, Fraser HS,  Glendowie College, Golden Bay HS, Green Bay HS, Hagley College, Hamilton Boys’ HS, Hamilton Girls’ HS, Hastings Girls’ HS, Havelock North HS, Henderson HS, Howick College,   Inglewood HS, Iona College (Aus),  James Cook HS, Kaiapoi HS, Kaikoura HS, Kaipara College, Karamu HS,  Karanaga Mai Young Parents College,  Katikati College, Kavanagh College, Kings College, Kingsway School, Kristin School, Lytton HS, Lynfield College, Mahurangi College,  Mairehau HS, Manawatu College, Mangere College, Marist College – AKL,  Middleton Grange HS, Morrinsville College, Motueka HS, Mountainview HS, Naenae College, Napier Girls’ HS, Nelson College for Girls, New Plymouth Boys’ HS, New Plymouth Girls’ HS, Nga Tawa Diocesan School, One Tree Hill College, Opotoki College, Opunake HS, Orewa College, Ormiston Junior College, Otahuhu College, Palmerston North Girls HS, Papatoetoe HS, Pukekohe HS, Queen Margaret College, Queens HS, Rangiatea School, Rangitoto College, Raphael House, Rongotai College,  Rosehill College, Rotorua Girls HS, Rotorua Lakes HS, Rutherford Junior HS, Sacred Heart Girls HS, Sancta Maria College, South Wellington Int, Southern Cross Campus, St Bernards College,  St Catherine’s College, St Kentigern College, St Mary’s College Wellington, St Marys College – Ponsonby,  ;St Matthews Collegiate, St Peters College, Stratford HS,  Taieri College, Tamaki College, Tamatea HS,  Tauranga Girls HS, Tawa College, Te Kura Kaupapa Maori O te Whanau Tahi, Timaru Girls HS, Trident HS, Upper Hutt College, Villanova College (AUS), Waimea College, Waiopehu College, Wairoa College, Western Springs College, Westlake Boys HS, Westlake Girls HS, Westland HS, Whakatane HS, Whanganui HS, Whangaroa College.

Summary of Features

  • Used by Counsellors in over 100 Schools in NZ and Australia.
  • Designed to streamline the entry of Consultation Notes and provide meaningful reports (for Counselling staff, Board, ERO visits etc)
  • One-time setup of consultation types, classifications, Term Names, Year Levels, Houses or Whanau, Other Issues, ethnicity etc.
  • Drop-down boxes allow fast selection during Consultation entry.
  • Multiple saving of notes for later retrieval, Addition of other Issues to notes.
  • Reports include Numbers per term and per year, Consultations by Classification, Consultations by Ethnicity, Consultations by Year Level, by Consultation Type etc etc – Adjustable to whatever you have named the fields.
  • All reports record Male/Female, monthly and yearly numbers
  • Previous Years reports can easily be re-printed.
  • Multiple Counsellor use.
  • Reports and Charts show information for any chosen year and for any dates within the year,based on the criteria you choose.  You can even generate a bar chart that compares the last 3 years.
  • All reports are automatically generated in csv format, for loading into a Spreadsheet. You can then produce whatever charts you want of your data.
  • Heaps of other features eg import Student details from Kamar, (and MUSAC),  Email and text directly from program, record Support persons etc etc
  • Program regularly updated based on user feedback.
  • Access Outlook, Google Calendar or Microsoft Account directly from the program for Appointment Diaries. Even set up your own web link to a website of your choice.
CounselPRO Main Menu
Student Screen
Add Session data

CounselPRO Subscription Pricing  :

 Single User versionFive User versionTen User Version
First Year (min 12 months)$35+GST per Month, or $375+GST per year in advance$45+GST per Month, or $475+GST per year in advance$55+GST per Month, or $575+GST per year in advance
Second Year$30+GST per Month, or $325+GST per year in advance$40+GST per Month, or $425+GST per year in advance$50+GST per Month, or $500+GST per year in advance
Third and Subsequent years$30+GST per Month, or $300+GST per year in advance$35+GST per Month, or $350+GST per year in advance$45+GST per Month, or $450+GST per year in advance

Pricing includes any support required for the use of CounselPRO including, but not limited to : setting up of the software, re-installation on a new computer, and any help required in the use of CounselPRO.  The pricing also includes any updates and installation required during the subscription term.

Non payment of the Subscription fee (if more than 2 months late) will result in the Subscription fee reverting to the New Program subscription fee as above.

An Invoice will be sent in February of each year for the year from 1st January to 31st December following, unless it is requested in writing (or by email) that you wish to cancel the subscription to CounselPRO.

If cancelled your CounselPRO program will still be available to view and print off data.  For any support required during the cancelled Subscription period the charge will be a minimum of $125+GST and new program pricing will apply for a resumption of the Subscription service.

Note : Subscription – was previously called the Support and update agreement,  detailing the terms of use for CounselPRO.  Pricing is subject to change but reasonable notice (at least 3 months) will be given of any changes. 

For Full terms of use see

Demo Download (Windows version)

(Updated Nov 2021)

Click here for download instructions……..

Download the demo and test-drive it today!  (Features better security, an updated look and all the features you’d expect, with a few added enhancements)

Windows Demo setup file

Download “CounselPRO School Demo Version” Setupschooldemo.exe – Downloaded 1441 times – 35 MB

CounselPRO Schools Demo Download (MAC version)

(Updated August 2021)

Click here for download instructions……..

Download the MAC trial version by clicking on the button below (it’s a zipped pkg file) and test-drive it today!

Note : The pkg (flat distribution file) installation has been designed for mac version 10.7 and above.

MAC Demo zipped install File

Download “CounselPRO for Schools MAC version demo” – Downloaded 632 times – 74 MB

Client Recommendations

  • Testimonial from Villanova College (Aus) after 3 years of using CounselPRO

    CounselPRO by Microsale. For schools or private practice.


    As a school counsellor of 20years experience I have found the careful [and secure] keeping of records of more and more concern. The amount of paper build up in the office is incredible and then there are all the records of those clients who are no longer active. I have tended to send them to the past school records secure area but of course some students [who I’ve seen in grade 5 – when our school begins] might go dormant and then resurface in later years so I need to keep those records accessible for at least 8/9 years. And then there is the various paper reports [WISC’s, WIAT’s, Conner’s etc]. All in all I’d gradually come to the decision that I need to make the dive into the 21st century and go paperless as far as possible. So, with my colleague [who is a psychologist], I began to look around.


    It wasn’t a quick, or easy search [Google may be your friend but, despite the reputation it can’t give you the answer when you don’t even know the questions!] but eventually we were able to settle on a program that we thought would meet our needs – and you can even download a trial version.


    That was two years ago and we both think it was one of the best decisions we made. The program is called CounselPRO and comes from New Zealand [all but local!] in both school and private practice versions. It already met most of our needs but it was also customisable which is a real bonus.


    Rather than try to explain it all let me list some of the features.


    • Fully searchable database
    • Ability to choose between active/non-active and all databases.
    • Future appointment making and past consultation recording
    • Full client details data page [including facility to include a picture – a bonus for those of us who have trouble putting faces to names or vice a versa]
    • Ability to print a complete client report of all sessions.
    • Ability to scan images, reports or add any other electronic files [such as e-mail] to unique client folder.
    • Ability to classify [and even sub classify] client presenting issues [eg Grief & Loss – sibling]
    • Ability to graph [bar, pie, line] entire client group in any particular year according to classification, sub-classification, consultation type, ethnicity, referral – and many others. Also possible to do a comparison graph over years of practice.
    • Ability to produce reports of same.
    • Ability to customise business details, consultation fields, appointment times etc.
    • Note writing facility with the usual formatting, spell check etc.
    • Built in back up / copy file facility.
    • And more that either don’t apply to my circumstance or I haven’t discovered yet!


    Add to all that excellent service and backup support [the owner of the company can link to your computer if you wish it to help sort out those issues you might have on a time by time basis using a program called Team-viewer].


    I don’t often write a testimonial but this program is too good to keep to myself. I’d also like to say that I receive no benefits from this review [other than know I’m possibly doing my fellow counsellors a good turn.



    Adrian Hellwig FACA, M Bus [Communication], B.Theol, Dip counselling]

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